1. Our Commitment to Protecting Your Information
At Insink UK Ltd, safeguarding personal information is an essential part of how we operate. We understand that individuals and organisations trust us with sensitive data when using our services, contacting us, or visiting our website.
This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. It also outlines your rights and how you can exercise them.
Our goal is to ensure transparency, accountability, and responsible handling of information at every stage of our services.
2. Who We Are
Insink UK Ltd provides employment administration and workforce support services, including acting as an Employer of Record for organisations engaging workers in the United Kingdom.
For the purposes of data protection legislation, Insink UK Ltd acts as a Data Controller for personal data collected through this website and through the services we provide.
If you have questions about how your information is handled, you may contact us using the details provided in the Contacting Us section of this policy.
3. The Information We Collect
The information we collect will depend on how you interact with our website or services. We aim to collect only the information that is necessary to deliver our services and fulfil our legal obligations.
Information You Provide Directly
This may include:

• Full name

• Contact details such as email address or telephone number

• Business details where enquiries relate to organisational services

• Messages or enquiries submitted through website contact forms

• Documentation provided during employment verification or onboarding processes

Identity and Compliance Information
Where individuals engage with services requiring employment verification, we may collect additional information necessary to comply with UK legislation, including:

• Identification documents

• Right to Work documentation

• Date of birth

• National Insurance number where required for payroll or compliance purposes

Technical Information Collected Automatically
When visiting our website, certain information may be collected automatically, including:

• IP address

• Browser type and device information

• Pages visited and interaction data

• Cookies and website usage analytics

This information helps us maintain website security and improve the performance and usability of our website.
4. How We Use Your Information
We process personal data only where there is a valid legal basis under UK GDPR. Depending on the circumstances, your information may be used for the following purposes:
Service Delivery
To provide employment administration, onboarding, compliance verification, payroll support, and related workforce services.
Communication
To respond to enquiries, provide requested information, or maintain communication with individuals and client organisations.
Compliance and Legal Obligations
To meet regulatory obligations, including employment legislation, HMRC reporting requirements, and Right to Work checks.
Security and Fraud Prevention
To verify identity, prevent fraudulent activity, and maintain the security of our services and systems.
Service Improvement
To analyse website performance and improve user experience.
We will never sell personal data to third parties.
5. Our Legal Bases for Processing
Under UK GDPR, we rely on one or more of the following lawful bases when processing personal data:
Contractual Necessity
Where processing is required to fulfil contractual services or take steps prior to entering a contract.
Legal Obligation
Where processing is necessary to comply with statutory or regulatory requirements.
Legitimate Interests
Where processing supports the operation and improvement of our services while ensuring individuals’ rights are protected.
Consent
In certain circumstances, we may rely on your consent, which can be withdrawn at any time.
6. Sharing Information with Third Parties
We may share personal information only where necessary and appropriate to deliver services or comply with legal obligations.
This may include:

• Payroll and employment administration providers

• Identity verification platforms

• Professional advisers including legal or accounting services

• Insurance providers

• Government authorities or regulators where legally required

• Technology service providers who help operate our website and systems

All third-party providers are expected to maintain appropriate confidentiality and data protection standards.
7. International Data Transfers
In some cases, service providers may operate outside the United Kingdom. Where personal data is transferred internationally, we ensure appropriate safeguards are in place to protect the information in accordance with UK data protection law.
This may include contractual safeguards or transfers to jurisdictions recognised as providing adequate data protection.
8. Data Security and Protection
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, or alteration.
Security measures may include:

• Secure digital systems and encrypted data transmission

• Restricted access to personal information

• Staff training on data protection responsibilities

• Regular review of security procedures

While we work hard to safeguard information, no internet-based transmission can be guaranteed to be completely secure.
9. How Long We Keep Information
We retain personal data only for as long as it is necessary to fulfil the purpose for which it was collected, including satisfying legal, regulatory, or accounting requirements.
Retention periods may vary depending on the type of data and the services provided.
When information is no longer required, it will be securely deleted or anonymised.
10. Cookies and Website Tracking
Our website may use cookies and similar technologies to improve functionality, analyse website usage, and enhance user experience.
Cookies may collect limited information about browsing behaviour but do not typically identify individuals directly.
Visitors can control or disable cookies through their browser settings. Please note that some website features may not function correctly if cookies are disabled.
Further information may be available in our Cookie Policy where applicable.
11. Your Data Protection Rights
Under UK data protection law, individuals have several important rights regarding their personal information.
These rights include the ability to:

• Request access to personal data we hold about you

• Request correction of inaccurate or incomplete information

• Request deletion of personal data in certain circumstances

• Request restriction of processing

• Object to certain types of data processing

• Request transfer of data to another organisation where applicable

Requests may require verification of identity before processing.
12. Making a Data Protection Request
If you wish to exercise any of your data protection rights, you may contact us using the details below.
We will respond to requests within the timeframes required by UK data protection legislation.
13. Contacting Us
If you have any questions about this Privacy Policy or how your information is handled, please contact:
Insink UK Ltd
Phillips Yard Unit 6, Northern bypass Road, Oxford. OX3 9XB[Email Address]
14. Complaints
If you are unhappy with how your personal data has been handled, you have the right to lodge a complaint with the UK’s data protection regulator.
Information Commissioner’s Office (ICO)
Website: https://ico.org.uk
We encourage individuals to contact us first so that we can address concerns directly where possible.
15. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in legislation, services, or operational practices.
The latest version will always be available on our website, and the revision date will be clearly displayed at the top of the policy.